Finance & Administration Manager

Guildhall is currently supporting a growing UAE-based food and hospitality business in the search for a Finance & Administration Manager to take full ownership of the company’s day-to-day finance, payroll, administration, and compliance activities.

This is a hands-on, standalone position suited to an experienced finance professional who is comfortable managing both accounting operations and general administration independently.

Key Responsibilities:

Finance & Accounting

• Manage day-to-day accounts receivable and accounts payable activities.
• Maintain accurate records of client accounts, outstanding balances, and payments.
• Review client quotations and invoices for accuracy before recording transactions.
• Reconcile customer accounts and follow up on overdue payments.
• Verify supplier invoices against purchase orders and delivery records.
• Prepare supplier payments according to agreed payment terms.
• Reconcile supplier statements and resolve discrepancies.
• Perform monthly bank and account reconciliations.
• Maintain accurate financial records and support the monthly closing process.
• Prepare monthly P&L, cash flow/cash position, accounts receivable and accounts payable reports for management.

Payroll & Employee Administration

• Process monthly payroll accurately and on time through UAE WPS.
• Calculate overtime, deductions, leave salary, gratuity, and final settlements.
• Maintain accurate employee attendance, leave, and absence records.
• Reconcile attendance and leave records with monthly payroll.
• Maintain confidential employee and payroll documentation.

Subscriptions & Expense Management

• Maintain a central register of all recurring company expenses and subscriptions.
• Track renewal dates for software, telecom, insurance, rent, platforms, and other services.
• Review recurring expenses and identify unused or unnecessary subscriptions.
• Reconcile recurring payments against company bank statements.

UAE Compliance & Administration

• Maintain a comprehensive renewal calendar for all company licences and permits.
• Ensure timely renewal of trade licences, municipality and food permits, health cards, vehicle permits, insurance, tenancy contracts, and employee visas.
• Coordinate with relevant internal and external parties to ensure renewals are completed before expiry.
• Support timely VAT and UAE Corporate Tax filings and maintain organised tax records.
• Maintain accurate company and employee documentation for audit and compliance purposes.
• Ensure finance and administrative records are properly organised and up to date.

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 5 years of finance and administration experience, with at least 3 years of UAE experience.
• Strong hands-on experience in accounts receivable, accounts payable, payroll, and financial reconciliation.
• Practical experience processing UAE WPS payroll.
• Good understanding of UAE Labour Law, VAT, Corporate Tax, WPS, visa procedures, and company licence renewals.
• Experience handling employee leave, attendance, gratuity, and final settlements.
• Strong Excel skills and experience working with accounting systems.
• Zoho Books experience is highly preferred.
• Experience working independently in a standalone finance/admin position is strongly preferred.
• Excellent attention to detail and strong organisational skills.
• Ability to manage multiple deadlines and confidential information.
• Good written and spoken English.

Ideal Candidate
The ideal candidate will be a hands-on finance professional who is equally comfortable managing accounting, payroll, employee administration, and UAE corporate compliance. The successful candidate should be able to work independently, take ownership of deadlines, maintain accurate records, and provide management with clear and reliable financial information.